Lawyers for event companies and the MICE sector

The sector known as MICE (Meetings, Incentives, Conferences and Exhibitions) includes companies and hotel professionals dedicated to the niche market of on-site events, such as congresses, fairs, art exhibitions and other types of business tourism. Therefore, so many particularities and casuistry come into play that it is essential for companies in the MICE sector to have expert lawyers to put on paper all the legal needs that allow them to carry out the activity with all the guarantees.

Labor and personnel hiring advice:

• Comprehensive advice on special regimes for hiring artists, adjusting to specific labor and tax regulations.
• Representation and advice in individual or collective dismissal processes, negotiations with employees, and management of labor conflicts.
• Advice on the management of labor relations with employees hired through Temporary Employment Companies (ETT), ensuring compliance with regulations and the correct application of collective bargaining agreements in the MICE sector.
• Drafting and review of labor contracts for temporary workers, aligned with current labor legislation, enhancing the organization's flexibility.
• Design and implementation of legal strategies for the restructuring of teams, including collective layoffs (ERE), reorganization of departments and outplacement programs.
• Contracts for self-employed and freelancers, avoiding risks of labor dependency or false self-employment.

Litigation lawyers for disputes in the events and MICE sector:

• Relationship with suppliers: negotiation of terms and conditions in contracts, review of critical clauses, and actions for claiming non-payment in case of contractual breach.
• Legal advice for obtaining the necessary permits and licenses for the organization of events, exhibitions, congresses, etc.
• Review of insurance and coverage against possible common risks, such as cancellations, accidents or damages to third parties.
• Defense and legal representation in cases of civil liability arising from incidents during the activity, damage to facilities or breach of contract.
• Drafting of force majeure clauses and protection against unforeseen circumstances that may arise in MICE and event management companies.
• Mediation and arbitration, conflict resolution without the need to go to court, promoting quick, efficient and agreed solutions by the parties involved.

Legal services in the field of data protection and privacy:

• Drafting of privacy policies, terms of use and cookies for websites and applications.
• Advice on compliance with the RGPD (General Data Protection Regulation).
• Privacy audits to identify risks and ensure the protection of personal data.
• Management of security breaches and notification to competent and affected authorities.
• Advice on regulations applicable to online sales, both privacy and terms and conditions.
• Legal assistance in cases of cyber-attacks, hacking and/or data theft.

Management of intellectual property and rights in MICE activities:

• Advice on the distribution of intellectual property rights, exploitation and reproduction rights of protected content used by the MICE company.
• Negotiation with artists participating in events, congresses and exhibitions, regarding the use of their image and work.
• Registration and protection of copyrights on digital content of our own creation: software, web design, databases, etc.
• Advice on the management and defense of the brand in the online and offline environment.
• Resolution of disputes over plagiarism, misuse of trademarks and copyrights.

Sponsorships and agreements in congresses, conventions and corporate events:

• Drafting and negotiation of terms and conditions in sponsorship contracts for sponsors and organizers.
• Definition of obligations related to exclusivity, special clauses or specific benefits of sponsorship for events, congresses, conventions, etc.
• Drafting of cancellation, force majeure and dispute resolution clauses.
• Advice on local and/or international regulations to be applied, according to the scope and scope of the sponsorship and the activity.
• Conflict resolution in case of overlapping with other sponsors.
• Legal representation in case of breaches of contracts and sponsorship agreements for MICE activities.
• Mediation or arbitration to resolve differences without going to court.
• Verification of compliance with ethical standards by sponsors and organizers.